Sample FOIA request

The Freedom of Information Act (may be called something different in your state) requires government entities (publicly-funded bodies such as schools, school boards, charter school boards, etc.) to provide public information to anyone who requests it in a timely manner. Check your state’s attorney general web site or google Freedom of Information and your state’s name to learn any specific rules and parameters in your state.

Government offices should have either a FOIA Officer, a Communications Officer, or someone else designated to respond to FOIA requests. You can usually call the main office of the government entity and ask for contact information for the designated Freedom of Information Officer.

 

Here is a sample letter:

Date

Freedom of Information Act Officer

(Name and address)

Dear Sir or Madam:

This is a request under the Freedom of Information Act for a copy of the district’s written plan for parent and family engagement, any reports, policies, rules, and other documents related to the use and expenditure of Federal Title 1 parent involvement funds at the district and local school levels in (your city).

Parents Across America (or name of your chapter or affiliate) a non-profit organization which provides educational material and workshops for parents of public school children. Disclosure of the information requested herein is within the public interest, will benefit the parents of (district name) school children as well as the general public, and is not in the commercial interest of PAA or any individual. As such, we hereby request that you waive any and all fees associated with the costs for reproducing or e-mailing the requested information.

We would prefer that the requested information be sent in electronic form to (email address) or, where electronic sharing is not possible, to the address indicated below.

Should you have any questions concerning this FOIA request or our petition for a waiver of fees, please do not hesitate to contact me at (email or telephone number). I look forward to your prompt attention to this request.

Thank you for your assistance.

Yours truly,

Name

Phone

Email

Address

 

Posted on by Julie Woestehoff Posted in Misc

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